Fremantle Pty Limited and its related bodies corporate in Australia (“the Organization”), is aware of and recognises the importance of dealing with the collection, security, quality of and disclosure of personal information in accordance with the Australian Privacy Principles (APPs) and the the Privacy Amendment (Enhancing Privacy Protection) Act 2012, which amends the Privacy Act 1988 .
The Organization will from time to time need to collect or have disclosed to it personal information relating to individuals.
Individuals With Whom We Deal
Personal information will need to be collected by the Organization or its agents by way of consent from:-
1. Individuals who wish to apply and/or audition to be selected as participants or studio audience members in our television game shows or other television programs;
2. Job applicants who submit or are asked to disclose personal information about themselves;
3. Individuals who submit or are asked to provide written or recorded literary, dramatic, artistic or musical material, images or other information about themselves for consideration for potential inclusion in one of our television productions or related products;
4. Individuals who wish to enter into competitions or otherwise contribute or submit information to us in relation to promotional and/or voting activities or websites (including feedback forms and forums or message boards) conducted in relation to our television programs;
5. Individuals engaged as independent contractors to provide products, services and/or facilities to us for the creation of one of our television products or otherwise; and
6. Individuals who deal with us as a product or service supplier and/or other commercial or trading purposes in connection with the day to day running of our business.
Our Need For Information
The personal information that the Organization may collect on an individual will vary depending on which of the above categories 1-6 apply to an individual. Sometimes an individual’s name, address and phone/fax/e-mail details will be sufficient. Otherwise much more information may be required for our purposes but we will not collect or ask for information that we do not need for one or more of our administration or business functions and related activities.
Sometimes we may collect sensitive information on individuals such as health, ethnic background, race or membership details as volunteered by an individual. We will not request for the collection of sensitive information if it is not necessary for one or more of our administration or business functions and related activities.
What Do We Do With Personal Information?
This will depend on which category 1- 6 an individual falls into as mentioned above.
Individuals in category 1 will be given a “Privacy/Collection Statement” which outlines what we will do with their personal information, where practical. In relation to a potential contestant this would usually occur at the time of any audition or soon after, and if they are successful, on becoming a contestant. In relation to a studio audience member, this would usually occur before the individual participated as a studio audience member or soon after.
Individuals in categories 2 and 3 will be dealt with in accordance with the APPs and the Privacy Amendment (Enhancing Privacy Protection) Act 2012, and may be sent a letter or email which will explain what we do with their personal information.
Personal Information on individuals in categories 5 and 6 will only be used to the extent it is necessary for the completion of the engagement of services, contract and/or any ongoing or renewed arrangement or trading/business relationship with us.
Who Will Have Access To Personal Information We Have?
The Organization is part of a worldwide organization with associated offices overseas.
The ultimate holding company is the Bertelsmann Group located in Germany. Accounting, audit, management, contestant and program production information may need to be disclosed to our related offices overseas in, amongst others, Luxembourg, United Kingdom, New Zealand and United States of America. This will only be done in a manner consistent with the APPs.
Storage Of Data
We store personal information for varying periods of time depending on the purpose for which it is collected. In accordance with the APPs this will be stored in a secure manner and made available only to those employees and management who need access to the information in order to perform their roles. Once we determine that we no longer require the personal information it will be destroyed in a secure manner.
Access To Personal Information
Subject to some exceptions you have the right to request access to any personal information held by the Organization, which relates to you, in accordance with the APPs.
Sometimes it may be impractical to provide you access to this information without cost. For example, provision of information which is very old or held on program tapes. The Organization will determine and charge appropriate fees from time to time as it sees fit for providing access in those circumstances. Ordinarily, copies of personal information held in files or electronically can be provided for nominal handling/postage fees. In order for you to access information you must provide us with sufficient information to enable us to properly identify you.
Any requests for access must be made in writing to the contestant co-ordinator of the program in which you appeared if you were a contestant or for all other matters to the Privacy Officer at the address below.
If personal information held by the Organization is inaccurate or out of date you have the right to request it to be updated or corrected. If there is a dispute as to whether the information we hold is correct or out of date the Privacy Officer will endeavour to resolve this.
If you have any questions or complaints in how we deal with personal information, please forward this in writing to the Privacy Officer at the address below.
By email: email@example.com
By facsimile: +61 (0)2 9434 0700
FremantleMedia Australia Pty Ltd
Locked Bag 2222
St Leonards NSW 2065
FMA reserves the right to vary, replace or terminate this policy at any time and as required by law.